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Background |
The Institute of Human Virology, Nigeria (IHVN) was established in 2004 as a local organization to address the HIV/AIDS crisis in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with and that affected by HIV/AIDS but has now expanded its services to other infectious diseases of TB and malaria, including cancers. IHVN is structured to develop and maintain linkages with local and international organizations in collaborative ways that support the Government of Nigeria’s health sector strategic plans. IHVN key technical and funding partners are the Centers for Disease Control and Prevention (CDC) and the Global Fund to Fight AIDS, Tuberculosis and Malaria. |
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BID Title: |
Supply of 33,000 Liters of Diesel with at least Density of 850kg/m2 under ACHIEVE grant. |
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Scope of Bid |
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Interpretation of the Bid |
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Bid Eligibility |
Bidders may be a private, public or government-owned legal entity or any association with legal capacity to enter into a binding Contract with IHVN. A Bidder, and all parties constituting the bidder, may have the nationality of any country with the exception of the nationalities, if any, listed in United State Government Debarment List. A Bidder shall be deemed to have the nationality of a country if the Bidder is a citizen or is constituted, incorporated, or registered and operates in conformity with the provisions of the laws of that country. A Bidder shall not have a conflict of interest. A bidder shall be considered to have a conflict of interest if:
Bidders must disclose any actual or potential conflict of interest in the Bid Submission and they shall be deemed ineligible for this procurement process unless such conflict of interest is resolved in a manner acceptable to IHVN. Failure to disclose any actual or potential conflict of interest may lead to the Bidder being sanctioned. A Bidder shall not be eligible to submit a quotation if and when at the time of quotation submission, the Bidder:
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Fraud & Corruption, Gifts and Hospitality |
Ø IHVN strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of IHVN vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation. IHVN’s Anti-Fraud email: [email protected] can be reached at all times to report any foul play at any level. Ø Bidders/vendors shall not offer gifts or hospitality of any kind to IHVN staff members including recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation, or invitations to extravagant lunches or dinners. In pursuance of this policy, IHVN: a. Shall reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent practices in competing for the contract in question. b. Shall declare a vendor ineligible, either indefinitely or for a stated period, to be awarded a contract if at any time it determines that the vendor has engaged in any corrupt or fraudulent practices in competing for, or in executing an IHVN contract. |
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Clarification of the Bid |
Bidders may request clarification in relation to the RFB by submitting a written request to the contact stated in the Bid advert, until the time stated as deadline on the RFB. Explanations or interpretations provided by personnel other than the named contact person will not be considered binding or official. |
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Bid Currency |
The bid shall be made in Naira. If applicable, for comparison and evaluation purposes, IHVN will convert the quotations into USD at the official IHVN rate of exchange in force at the time of the deadline for Bid Submission. IHVN reserves the right not to reject any bid submitted in a currency other than the mandatory bidding currency. IHVN may accept bid submitted in another currency than stated above if the Bidder confirms during clarification of quotations in writing that it will accept a Contract issued in the mandatory bid currency and that for conversion the official IHVN operational rate of exchange of the day of RFB deadline as stated in Section I: RFB Particulars shall apply. Regardless of the currency of quotations received, the Contract will always be issued and subsequent payments will be made in the mandatory bidding currency above. Rates in bids shall be fixed. Bids with adjustable rates shall be disqualified. |
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Taxes |
Contract sum shall be subjected to deduction of 5% withholding tax |
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Payment Terms |
IHVN will ordinarily effect payment within 2 to 3 weeks after receipt of the goods/services and on submission of payment documentation. |
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Audit |
IHVN may conduct an audit of the contract awarded to determine its completeness, efficacy as well as the performance of the supplier which will be used as a basis for the engagement of the vendors for future procurements. |
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Requirements |
Ability to meet delivery targets within IHVN’s specified time period. |
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Bid Protest |
Any Bidder that believes to have been unjustly treated in connection with this RFB process or any Contract that may be awarded as a result of such RFB process may submit a complaint to IHVN Management through postal service using the address provided on IHVN website www.ihvnigeria.org |
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Responsiveness of Bid |
IHVN’s determination of a Bid’s responsiveness will be based on the contents of the Bid itself. A substantially responsive Bid is one that conforms to all the terms, conditions, and specifications of the bid advert without material deviation, reservation, or omission. If a Bid is not substantially responsive, it shall be rejected by IHVN and may not subsequently be made responsive by the Bidder by correction of the material deviation, reservation, or omission. |
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Evaluation of Bid |
The evaluation team shall review and evaluate the Bids on the basis of their responsiveness to the Schedule of Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the bid advert. Absolutely no changes may be made by IHVN in the criteria after all Bids have been received. IHVN reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. Such post-qualification shall be fully documented and, among those that may be listed in the bid advert, may include, but need not be limited to, all or any combination of the following : (a)Verification of accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted; (b)Validation of extent of compliance to the IHVN requirements and evaluation criteria based on what has so far been found by the evaluation team; (c)Inquiry and reference checking with Government entities with jurisdiction on the bidder, or any other entity that may have done business with the bidder; (d)Inquiry and reference checking with other previous clients on the quality of performance on on-going or previous contracts completed; (e)Physical inspection of the bidder’s plant, factory, branches or other places where business transpires, with or without notice to the bidder; (f)Testing and sampling of completed goods similar to the requirements of IHVN, where available; and (g)Other means that IHVN may deem appropriate, at any stage within the selection process, prior to awarding the contract. |
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Qualification Criteria |
General Criteria:
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Award Criteria |
Prior to expiration of the period of Bid validity, IHVN shall award the contract to the qualified and eligible Bidder that is found to be responsive to the requirements of the Schedule of Requirements and Technical Specification, and has offered the lowest price or the most reasonable price. |
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Bank Guarantee for Advanced Payment |
All contractor shall produce a banker’s guarantee or insurance bond prior to request for advance payment from the sum of N2.5m and above. |
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Supplier Code of Conduct
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IHVN is committed to working in partnership with our suppliers to realize the full value of our relationships and to positively contribute to our stakeholder communities and the environment. Therefore, the following conducts are expected from our suppliers:
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Instructions to Bidding/Requirements |
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Note* |
Ø Bids which must reach us within twenty (20) working days from the date of this publication should have the title of the BID written on the “Top Left Hand Corner” of the envelope. |
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Funding Agency |
Ø ACHIEVE Grant |
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Bid Start Date/ Time |
17/12/2021 8:00 am |
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Bid Deadline Date/ Time |
18/01/2022 10:00 am |
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Contact |
The Deputy Director Procurement/HOD SCM SCM Department Supply Chain Management Department Email: [email protected] |
Finance Officer, Public-Private Mix, TB-LON 3 Project
The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.
The TB-LON 3 Project is a USAID-funded Award that is a revolutionary program working with communities, facilities and relevant State and National structures to improve access to TB case finding, diagnosis, treatment and notification in Lagos, Ogun, Osun and Oyo States; as well as increase domestic financing for TB and strengthen surveillance and integrated reporting across four result areas:
- Improved access to high-quality, person-centered TB treatment, DR-TB, and TB/HIV services for a cumulative number of at least 106,576 persons for the life of the activity
- Strengthened systems and structures for TB detection, treatment and notification with TB service delivery platforms strengthened
- TB disease transmission and progression reduced
- TB research and innovations accelerated with improved impact on program implementation.
The TB-LON 3 Project is implemented by a consortium with IHVN as the Prime Recipient, Society for Family Health as the Sub-Recipient and other Implementing Entities.
Job Title: Finance Officer, Public-Private Mix, TB-LON 3 Project
Department: Finance
Job Location: Lagos
Reports to: Director of Finance & Operation
Opening Date: 15th December 2021
Closing Date: 29th December 2021
Job Summary:
The Finance Officer (Public-Private Mix, TB-LON 3 Project) will assist in the management of the TB-LON 3 Project Financial Processes, Reports, Budgeting and Budget controls including preparation of monthly management accounts and annual statutory financial statements.
Under the guidance and supervision of the Senior Finance Officer, s/he will work with the finance team to provide support to the TB-LON 3 Project program implementation team on operations and general management of the TB-LON 3 Project, with particular reference to routine financial operations, financial reporting, budgeting, budget controls, administering of finances to sub-recipients, including sites and state offices.
S/he will be responsible for:
- The maintenance of general ledger of the accounting software – SAGE 300 (ACCPAC), while ensuring monthly reconciliation of all ledgers and sub-ledgers
- Administering payments (preparation of payment vouchers, transfer instructions etc.) and preparation of monthly bank reconciliation statements
- Monitoring Grant expenditures to ensure that program funds are utilized appropriately by the close of any reporting period
- Reviewing monthly financial reports from the sub-recipients and state offices under the TB LON 3 project; and ensure timely disbursements to state offices and sub-recipients
- Preparing monthly Grant Budget/Actual Reports with variance analysis and budget burn rates to identify relevant / expected implementation discrepancies
- Coordinating and supervising the financial activities implementation & reporting of sub-recipients of the TB LON 3 project
- Any other duties that may be assigned by the Supervisor and Project’s Director of Finance & Operation
Minimum Requirements:
- Possession of a B.Sc. in Accountancy or Higher National Diploma in Accountancy; Professional Accounting qualification will be considered a plus.
- Minimum of 5 years post qualification hands-on experience with an International Non-Governmental Organization (NGO) or Grants Operational environment is required
Knowledge, Skills and Abilities:
- Applicants should be able to work with minimal supervision and under pressure
- Proficiency in the use of computer application (Microsoft office etc)
- Good working knowledge of Sage 300 ERP
- Analytical mind and fluency in written and oral communication
- Ability to relate with subordinates colleagues and supervisors
- Innovative with a sound mind.
Method of Application
Interested and qualified candidates should send a detailed resume and a one page cover letter as one MS Word document explaining suitability for the position to Deputy Director, Human Resources through this email address: [email protected]
Application must explicitly state the position applied for in the subject of the email. Candidates are advised to provide three professional referees with email addresses and phone numbers.
Only shortlisted candidates will be contacted.
State Clinical Mentor
The National AIDS, Sexually Transmitted Infections Control and Hepatitis Programme (NASCP) is a division of the Department of Public Health in the Federal Ministry of Health (FMoH). Its mandate is to coordinate the formulation and effective implementation of the Nigerian government policies, guidelines and standard operating procedures for the prevention of new HIV infections as well as improve on the existing treatment, care and support for those persons alreaady infected and affected by the virus in the country. In collaboration with the USG, NASCP is implementing a first phase of National Clinical Mentoring in the HIV programme in 19 Nigerian States for improved HIV service delivery.
The Institute of Human Virology, Nigeria, (IHVN) in collaboration with SASCP is seeking to recruit qualified persons in Katsina State to fill the following critical positions necessary for programme implementation in the state as indicated below.
Job Title: State Clinical Mentor
Employment Type: Full-Time
Location: Katsina State (7 positions)
Opening Date: 9th December 2021
Closing Date: 23rd December 2021
Job Summary: The candidate must be domiciled in the state and be conversant with the terrain. S/He is expected to build the capacity of frontline Healthcare workers to provide quality HIV clinical services offered as part of a comprehensive package of care in both public and private facilities as well as in communities.
Responsibilities:
- Provide on-site clinical training to health care workers on HIV treatment according to the national guidelines, including adult and pediatric ART and the treatment of tuberculosis and other opportunistic diseases.
- Provide training through clinical consultation, assisting local health care workers to identify key bottlenecks affecting patients’ access to antiretroviral therapy (ART) and helping them with direct patient care as needed
- Provide continuous medical education (CME), which may include didactic training sessions to health professionals, as needed. All training will be in accordance with the national guidelines.
- Provide health worker capacity building sessions using various methodologies (including use of project ECHO, low bandwidth video conferencing).
- Assist as requested with facilitating sessions on the weekly ECHO videoconferencing sessions with health workers from various sites in the states
- Develop standard operating procedures for the provision of HIV clinical care at the health facility in collaboration with the Ministry of health and other stakeholders. This may include troubleshooting problems with the patient flow, tracking defaulters, or clarifying referral pathways by developing appropriate algorithms
- Submit a monthly report on training and technical assistance activities, as well as findings and recommendations for strengthening services in the health facility and compliance with the national treatment guidelines
- Perform other duties related to clinical mentoring as assigned
Minimum Qualifications:
- Must possess a degree in Medical Sciences (MBBS or equivalent). Post graduate qualification/Masters level training in Public Health, Family Medicine, Internal Medicine, Pediatrics or Obstetrics will be an advantage.
- Must be registered with the Medical and Dental Council of Nigeria
- At least 3-5 years’ experience with clinical HIV and AIDS care, including the provision of antiretroviral therapy (ART)
- Must have at least 2 years’ experience with program planning, assessment, and implementation of HIV clinical care program. Experience in the provision of HIV clinical training
- Previous experience in HIV-related operational research is an advantage
- Good knowledge of current trends and normative guidance (national and international) in HIV clinical care and service delivery
- Experience in coordinating multi-disciplinary HIV clinical teams for effective service delivery
- Willingness to travel to clinics and hospitals in assigned geographical areas within the State
Required Competencies/Skills:
- Demonstrated coaching and mentoring ability
- Strong interpersonal skills and ability to work with people of different backgrounds
- Ability to apply problem-solving skills to ongoing challenge.
- Strong organizing, planning, and prioritizing skills
- Sensitivity to different cultural working environments
- Ability to analyze and interpret data, and write reports
- Capacity to operate both as a team player in large diverse teams as well as individually.
- Self-motivated with a strong work ethic
- Proficiency in the computers and software/applications such as presentation software, spreadsheets, and video conferencing.
Mode of Application:
- Application letter and detailed curriculum vitae in Microsoft word format should be forwarded to the Deputy Director, Human Resources through this email address: [email protected] This e-mail address is being protected from spambots. You need JavaScript enabled to view it
This advert closes 14 days from date of this publication and only shortlisted candidates will be contacted.
Vacancy For The Position of Driver, Public-Private Mix, TB-LON 3 Project
The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.
The TB-LON 3 Project is a USAID-funded Award that is a revolutionary program working with communities, facilities and relevant State and National structures to improve access to TB case finding, diagnosis, treatment and notification in Lagos, Ogun, Osun and Oyo States; as well as increase domestic financing for TB and strengthen surveillance and integrated reporting across four Result areas:
- Improved access to high-quality, person-centred TB treatment, DR-TB, and TB/HIV services for a cumulative number of at least 106,576 persons for the life of the activity
- Strengthened systems and structures for TB detection, treatment and notification with TB service delivery platforms strengthened
- TB disease transmission and progression reduced
- TB research and innovations accelerated with improved impact on program implementation.
The TB-LON 3 Project is implemented by a consortium with Institute of Human Virology Nigeria as the Prime Recipient, Society for Family Health as the Sub-Recipient and other Implementing Entities.
Job Title: Driver, Public-Private Mix, TB-LON 3 Project
Department: Administration
Job Location: Lagos
Reports to: Regional Admin Officer
Opening Date: 02 December 2021
Closing Date: 16 December 2021
Job Summary:
The Driver will provide secure and timely driving services, demonstrating the highest standards of professionalism, discretion, integrity, sense of responsibility, excellent knowledge of protocol whilst ensuring compliance with local driving rules and regulations. S/He will be expected to travel extensively with Program staff for monitoring and technical support to sites, participation at trainings, meetings, outreaches and program review workshops.
Responsibilities:
- Provide reliable and safe driving services for staff and officials: Drives office vehicles for the transport of IHVN staffs, officials, visitors and delivery and collection of mail, documents and other items.
- Conduct maintenance of all assigned vehicles: Ensuring that vehicle is kept in good running condition at all times through addressing minor repairs, making arrangements for major repairs, timely changes of oil, check of tires, brakes, water levels, and car washing.
- Document all vehicle related information: Ensuring the availability of all the required documents/supplies including vehicle insurance, vehicle registration, vehicle log books, fuel voucher booklet, office directory, map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle; keeps track of insurance and other tax formalities.
- Perform additional duties as assigned by the Regional Administrative Officer.
Minimum Requirements:
- Education: A secondary education is required, along with a valid driver’s license.
- Knowledge of local driving rules and regulations.
- A minimum of 2 years of work experience as a Driver in a similar organization will be an added advantage.
- Fluency of the local language of the duty station as well as proficiency in English is required.
Knowledge, Skills and Abilities:
- Knowledge of driving rules and regulations, chauffeur protocol and courtesies
- Good knowledge of the South West and local roads
- Ability to deal patiently and tactfully with others
- High sense of confidentiality, initiative and good judgment
- Ability to work effectively with people of different national and cultural backgrounds
- Knowledge of basic automotive maintenance procedures
- Ability to operate a vehicle and good driving skills
- Ability to understand and follow oral and written instructions.
Method of Application
Interested and qualified candidates should send a detailed resume and a one page cover letter as one MS Word document explaining suitability for the position to Deputy Director, Human Resources through this email address: [email protected]
Application must explicitly state the position applied for in the subject of the email. Candidates are advised to provide three professional referees with email addresses and phone numbers. Only shortlisted candidates will be contacted.
Vacancy For The Position of Administrative Assistant, Public-Private Mix, TB-LON 3 Project
The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.
The TB-LON 3 Project is a USAID-funded Award that is a revolutionary program working with communities, facilities and relevant State and National structures to improve access to TB case finding, diagnosis, treatment and notification in Lagos, Ogun, Osun and Oyo States; as well as increase domestic financing for TB and strengthen surveillance and integrated reporting across four Result areas:
- Improved access to high-quality, person-centred TB treatment, DR-TB, and TB/HIV services for a cumulative number of at least 106,576 persons for the life of the activity
- Strengthened systems and structures for TB detection, treatment and notification with TB service delivery platforms strengthened
- TB disease transmission and progression reduced
- TB research and innovations accelerated with improved impact on program implementation.
The TB-LON 3 Project is implemented by a consortium with Institute of Human Virology Nigeria as the Prime Recipient, Society for Family Health as the Sub-Recipient and other Implementing Entities.
Job Title: Administrative Assistant, Public-Private Mix, TB-LON 3 Project
Department: Administration
Job Location: Lagos
Reports to: Regional Admin Officer
Opening Date: 02 December 2021
Closing Date: 16 December 2021
Job Summary:
The Administrative Assistant will work under the guidance and supervision of the Regional Administrative Officer, to provide administrative and logistics support services to the program implementation team and operations of the general office management of USAID Nigeria TB-LON 3 Grant.
Responsibilities:
- Provide administrative and secretarial support services for the implementation of the Project;
- Assist with effective management of day to day operations of the office;
- Support coordinating internal and external meetings, trainings, venues, logistics, provision of materials and refreshments particularly during multiple meetings;
- Logistics support to staff/visitors including liaising with program management unit on team itineraries, appointments according to schedules developed by department members;
- Make travel arrangements as requested by program staff and facilitate retirement of trips by staff
- Support staff meetings, set up of conference rooms and meeting rooms, ordering and setting up audio-visual equipment and agendas, take minutes of meetings and write reports as requested, file records of meetings and circulate minutes;
- Assist with production of presentation materials for staff members;
- Make needed arrangement for services for telephone and e-mail, obtaining quotations for required services, arranging for repairs of office equipment;
- Documentation and archiving of program documents including collation and filing of quarterly, monthly and weekly work plans and reports;
- Conduct weekly and monthly supervision of office motor vehicles, as well as the drivers with daily vehicle check list;
- Perform additional duties as assigned by the Regional Administrative Officer.
Minimum Requirements:
- HND/B.Sc in Business administration or any of the Social Sciences or Arts disciplines; membership or certification in recognized professional bodies will be an added advantage.
- Minimum of 3 years post-qualification hands-on experience in a similar role; experience working in an International NGO or Grants operational environment is desirable.
Knowledge, Skills and Abilities:
- Applicants should be able to work independently with minimal supervision
- Knowledge of office management systems and procedures
- Proficiency in the use of computer application (Knowledge of MS Word, Outlook, PowerPoint and Excel is required)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Working knowledge of office equipment, like printers, photocopier, computers etc
- Fluency in written and oral communication
- Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.
- Self-motivated with a strong ability to identify and develop relevant areas of work
Method of Application
Interested and qualified candidates should send a detailed resume and a one page cover letter as one MS Word document explaining suitability for the position to Deputy Director, Human Resources through this email address: [email protected]
Application must explicitly state the position applied for in the subject of the email. Candidates are advised to provide three professional referees with email addresses and phone numbers. Only shortlisted candidates will be contacted.