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Request for Proposal: Consultant to Conduct Feasibility Study on Food Security and Resilience Strengthening

Request for Proposal: Consultant to Conduct Feasibility Study on Food Security and Resilience Strengthening.

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis, and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

To improve the well-being of vulnerable households and to establish a solid foundation for a project proposal and implementation for a BMZ application, IHVN is calling for tenders to conduct a feasibility study on “Food security and resilience strengthening for vulnerable groups through multi-sectoral services in response to high birth rate, malaria prevalence, and agricultural potential.

Terms of Reference

  1. Background

High birth rates result in rapid population growth, causing a strain on available resources, especially in low and middle-income countries like Nigeria (36.026 births per 1000 people), increasing public expenditure needed to provide sufficiently for the population. Poverty, malnutrition, illness, and death are consequences of high population growth, especially among the vulnerable population. Illnesses such as malaria are prevalent in these poor countries located mostly in the tropics (51,000,000 cases in Nigeria annually). Young children, pregnant and breast-feeding women are vulnerable due to reduced immunity. The cost of treating malaria imposes a further economic burden on already impoverished families. However, families can be empowered to be resilient by harnessing available natural resources, such as agricultural potential currently at 40% in Africa, to improve food security (especially in Nigeria, with 17 million people currently at risk of food insecurity) and economically strengthen the ability to cater for the family needs including preventing and treating illnesses, reducing malnutrition and death, especially among the vulnerable population.

Nigeria with a population growth rate of 2.38% and a fertility rate of 5.1 births per woman is experiencing rapid population growth (Statista, 2023). Nigeria is unable to harness its large population to achieve its developmental goals as about 60% are dependent below the age of 25 with 40% of the population supposedly, the working age group left to cater for the vulnerable group (UNICEF,2022). The results are plethora of developmental challenges including income inequality, inadequate access to basic services, and persistent poverty in some regions unemployment, lack of food, inadequate health care facilities to cater for the massive population, poor housing, increase in endemic illnesses such as malaria due to poor living conditions and generalized poverty/poor standard of living.

In line with the WHO technical frameworks, interventions such as the National Malaria Elimination Program (NMEP), the National Malaria Strategic Plan and Nigeria End Malaria Council were developed to end the malaria scourge (FMoH, 2022). These programs have supported and promoted various strategies for malaria prevention and elimination. The Ministry of Women Affairs and Social Development also coordinates programming for orphans and vulnerable children. However, these interventions have not sufficiently provided relief for the vulnerable population.

This project aims to improve the overall well-being of vulnerable households through food security, Malaria prevention, and Integrating SRH/FP among vulnerable households.  It also aims to promote the empowerment of vulnerable households by increasing their agricultural potential, especially the most vulnerable. IHVN will partner with other Government and Non-Governmental actors collaboratively on the project, with each actor contributing their unique skills and resources in a sustainable manner.

  • Purpose, Objective and Use

 The goal of this feasibility study is to establish a solid foundation for the project proposal and implementation. The findings will serve as a basis for a good project proposal, and it is supposed to provide useful information for the project. It will provide insight into the project implementation and finalization. This TOR serves as a requirement for the BMZ application.

Overall Objective– Improving overall well-being of vulnerable households through Food security, Malaria prevention and Integrating SRH/FP among the vulnerable population in 20 facilities and 40 communities in FCT, Nasarawa, Katsina and Rivers.

  • Role

The consultant will conduct the study in conjunction with the relevant stakeholders at the communities and facilities. A desk and mixed methods study will be conducted using semi-structured questionnaires, in-depth interviews and focus group discussions. IHVN will provide relevant support and technical assistance in the course of conducting the feasibility study.

  • Scope of Work

The primary focus of the study is to determine if the proposed interventions would achieve the desired project outcomes.    

The feasibility study (max. 20 pages) should cover:

  • Support in setting of realistic objectives
  • Present the context of the planned project at all relevant levels (micro-, meso-, macro-) and also include essential, project-relevant data on the initial situation.
  • Feasibility of activities
  • Analyze to what extent the selected approach can contribute to solving the problem situation among the target groups and other actors. Furthermore, the project should be critically evaluated with regard to the OECD DAC1 criteria of relevance, coherence, effectiveness, efficiency, impact and sustainability.
  • Concrete recommendations for adjustments to the specific project concept, including impact matrix and measures, should be formulated as far as possible. The actors and stakeholders to be involved, suggestions for monitoring fields of outcome and impact measurement as well as opportunities and risks must be taken into account.
  •  Concrete recommendations for areas of capacity building within the project implementation
  • Methodology

The project concept note will be analyzed, and the study report will consist of

  • Findings of the quantitative analysis from community, facility, and governmental stakeholders.
  • Qualitative analysis of the focus group discussions of selected stakeholders
  •  Process and tentative timelines
Milestones/meetingsDeadline/Time span
Call for Tender to Potential Consultants with Request for Proposal.  05-12-2023 to 18-12-2023  
Selection and Contracting18-12-2023 to 21-12-2023
Start of Consultancy27-12-2023
Kick-off with (clarifying open questions, confirming suggested work plan)  28-12-2023  
Preparation of the Study (including desk study, mixed methods study and preparation of the report).  03-01-2023 to 17-01-2024  
Short Progress Report and Update Meeting  22-01-2024  
Finalizing and Submission of Report  Closing Date 29-011-2024  
  •  Outputs and Deliverables

The feasibility study should not exceed 20 pages (excluding additional data material) and be written in English.

 It should contain the following chapters:

  1. Purpose, objectives and use of the feasibility study
  2.  Methodology
  3.  Initial situation and problem analysis (at community, local government, and state level)
  4.  Project executing agency in the partner country (Local Executing Agency)
  5. Target groups and other actors (at community, local government, and State level)
  6. Evaluation of the planned project according to OECD DAC criteria (see http://www.oecd.org/dac/evaluation/49756382.pdf)
  7. Recommendations

For further guidance see “Guiding questions for feasibility studies“ of Bengo (below).

  • Expert Profile of the Feasibility Study Characteristics of the Expert:
  • Independently working from all project stakeholders.
  • An expert with respective country expertise.
  • Has to be fluent in written and spoken English.
  • A professional, result-orientated, provides well-structured, critical assessment of the study context/focus.
  • Ability to use concise language in highlighting important findings.
  • Has excellent communication skills.
  • Has substantial working experience.
  • Willingness to work within established timelines.
  •  Technical expertise in:
  • Food Security
  • Working with vulnerable populations
  • Malaria programs
  • Sexual Reproductive Health programs
  • Analytic research skills
  •  Proposal writing/conducting feasibility studies for projects by the not-for profit sector.
  •  Using different methods of social science (focused interviews, questionnaires)
  •  Experiences with the multi-actor partnership approach are an asset.

Interested applicants are encouraged to submit their offer including:

  •  Expression of Interest
  •  CV including references to prove the required substantial work experience (see “expert profile”)
  •  A Financial Offer (separate disclosure of applicable taxes)
  • Short description (max. 1 page) of the methodology and approach of implementing planned feasibility study.


  • The contract will be awarded to the most economically advantageous tender, i.e. the tender offering the best price-quality ratio. The evaluation of offers will be based on: 60% required work experience, 25% price, 15% proposed methodology.
  • The total cost of the feasibility study is not to exceed 0.95% of the proposed project budget.

The deadline for applying is 18th December 2023 by 23:59 GMT+1 and offers should be sent to: [email protected]. Late or incomplete applications will not be considered.


Statista, 2023. Population growth in Nigeria from 2012 to 2022

UNICEF, 2022. Situation Analysis of Children in Nigeria. Ensuring equitable and sustainable realization of child rights in Nigeria

Nigeria Federal Ministry of Health National strategic plan 2014 – 2020. https://www.health.gov.ng/doc/NMEP-Strategic-Plan.pdf 

Click here to download the guide

Expression of Interest (Vendor Registration)

Background The Institute of Human Virology, Nigeria (IHVN) was established in 2004 as a local organization to address the HIV/AIDS crisis in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with and affected by HIV/AIDS. IHVN has expanded its services to other infectious diseases like tuberculosis, malaria, and non-infectious diseases, including cancers.  IHVN is structured to develop and maintain linkages with local and international organizations in collaborative ways that support the Government of Nigeria’s health sector strategic plans. IHVN key technical and funding partners are the Centers for Disease Control and Prevention (CDC) and the Global Fund to Fight AIDS, Tuberculosis and Malaria.
Scope of EoI In accordance with best practices, the purpose of this request for expression of interest is to identify qualified, interested, and duly registered companies, suppliers, or service providers who would express interest in providing any of the below-listed goods or services to our organization in any of our various locations.
Language The EoI, as well as all correspondence and documents relating to the EoI shall be written in the English language. Supporting documents and printed literature furnished by the Bidder may be in another language provided they are accompanied by an accurate translation of the relevant passages into the English language, in which case, for purposes of interpretation of the Bid, such translation shall govern. The Bidder shall bear all costs of translation to the governing language and all risks of the accuracy of such translation.
EoI Eligibility Potential vendors may be a private, public, or government-owned legal entity or any association with the legal capacity to enter into a binding Contract with IHVN.   A potential vendor, and all parties constituting the EoI, may have the nationality of any country with the exception of the nationalities, if any, listed in the United States Government Debarment List. A Bidder shall be deemed to have the nationality of a country if the Bidder is a citizen or is constituted, incorporated, or registered and operates in conformity with the provisions of the laws of that country. A vendor shall not have a conflict of interest. A vendor shall be considered to have a conflict of interest if: A vendor has a close business or family relationship with IHVN personnel who: (i) are directly or indirectly involved in the preparation of the bidding documents or specifications of the contract, and/or the bid evaluation process of such contract; or (ii) would be involved in the implementation or supervision of such contract.A vendor is associated, or has been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by IHVN to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the goods, services or works required in the present procurement process.A vendor has an interest in other bidders, including when they have common ownership and/or management. Bidders shall not submit more than one proposal, except for alternative offers, if permitted. This will result in the disqualification of all bids in which the Bidder is involved. This includes situations where a firm is the Bidder in one bid and a sub-contractor on another; however, this does not limit the inclusion of a firm as a sub-contractor in more than one bid. Vendors must disclose any actual or potential conflict of interest in the EoI submission, and they shall be deemed ineligible for this procurement process unless such conflict of interest is resolved in a manner acceptable to IHVN. Failure to disclose any actual or potential conflict of interest may lead to the vendor being sanctioned. A vendor shall not be eligible to submit EoI if at the time of submission, the vendor: Is included in any other Ineligibility List from an IHVN partner and if so listed in the United States Government Debarment List.Is currently suspended from doing business with IHVN and removed from its vendor database(s), for reasons other than engaging in proscribed practices as defined in the IHVN Procurement Policy.  
Fraud & Corruption, Gifts and Hospitality IHVN strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of IHVN vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation. IHVN’s Anti-Fraud email: [email protected] can be reached at all times to report any foul play at any level. Bidders/vendors shall not offer gifts or hospitality of any kind to IHVN staff members including recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation, or invitations to extravagant lunches or dinners. In pursuance of this policy, IHVN: Shall reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent practices in competing for the contract in question.Shall declare a vendor ineligible, either indefinitely or for a stated period, to be awarded a contract if at any time it determines that the vendor has engaged in any corrupt or fraudulent practices in competing for, or in executing an IHVN contract.
Taxes At every point in time IHVN Contract sum shall be subjected to a deduction of 5% withholding tax
Payment Terms IHVN will ordinarily effect payment within 2 to 3 weeks after receipt/acceptance of the goods/services and on submission of payment documentation.
Audit IHVN may conduct an audit of the contract awarded to determine its completeness, efficacy as well as the performance of the supplier which will be used as a basis for the engagement of the vendors for future procurements.
Requirements Ability to meet delivery targets within IHVN’s specified time period.
Evaluation of EoI The evaluation team shall review and evaluate all proposals on the basis of their responsiveness to the Schedule of Requirements and other documentation provided, applying the procedure indicated in the bid advert. Absolutely no changes will be made by IHVN in the criteria after all proposals have been received.
Supplier Code of Conduct   IHVN is committed to working in partnership with our suppliers to realize the full value of our relationships and to positively contribute to our stakeholder communities and the environment. Therefore, the following conducts are expected from our suppliers: In keeping with our commitment to exercising appropriate standards of professionalism and ethical conduct in all business activities, IHVN will not tolerate bribery or corruption in any form, or any breach of its Anti-Bribery Policy.Fraud & Corruption, Gift and Hospitality: IHVN strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of IHVN vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation. IHVN’s Anti-Fraud email: [email protected] can be reached at all times to report any foul play at any level.Suppliers are expected to maintain accurate records of their activities and performance that clearly demonstrate compliance with all applicable standards, regulations and IHVN requirements.Suppliers must disclose any personal relationships, economic interest or other ties to their business held by an employee or contractor with IHVN.Suppliers shall provide IHVN with high-quality products and services that meet all applicable quality and demonstrate that they have robust Standard Organization of Nigeria requirements in place. We expect suppliers to immediately report to IHVN of any concerns about product safety.Suppliers shall take appropriate measures to secure and protect all confidential information related to its relationship with IHVN and use it only for the purpose authorized under contractual agreement. This obligation shall remain in force regardless of the status of the business relationship.Suppliers to IHVN shall carry out operations with care for the environment and at a minimum will comply with all applicable environmental laws and regulations.Suppliers shall also comply with the full supplier’s code of conduct as required by GF. Please find the link: https://www.theglobalfund.org/media/3275/corporate_codeofconductforsuppliers_policy_en.pdfSuppliers shall also comply with any additional category-specific requirements regarding the goods or services provided to IHVN, for example, our requirements in respect of specification.
  Pre-Selection Criteria The following will constitute the pre-selection criteria on a Yes or No basis:                    EoI must be properly sealed.Availability of a Company profile (including a list of key personnel, qualifications, and experience, locations of main office, branches, and/or outlets).EoI must include copies of tax clearance certificates for the past three years i.e., 2020, 2021, 2022 & 2023 if readily available.Copies of audited financial statements for the last 3 years i.e., 2020, 2021, 2022 & 2023 if readily available.EoI must provide evidence of at least two similar Jobs made in the past for IHVN or any other organizations.EoI must provide proof of registration with the Corporate Affairs Commission (CAC).Bank Reference Letter.Copy of DUNS Certificate.Proof of authorization to practice or to sell where applicable.Three references from your existing customers.Any other relevant document.
Submission Requirements All EoI must be in ink or type written, submission in pencil will not be accepted. Copies of the complete hard copies of EoI are to be submitted via courier or hand delivered, in a sealed envelope or parcel to the following address: INSTITUTE OF HUMAN VIROLOGY, NIGERIA     IHVN Campus, 6th Floor, Cadastral Zone COO Plot 62, after BAZE University, Off CITEC Road, Abuja-NIGERIA. Attn: Procurement Unit. All EoI must indicate their details in the bid register before dropping it in our bid box. EoI cover letter must be on Company’s Letter head, duly signed and stamped by an authorized company representative. All enquiries regarding the proposed application for the above should be addressed to the Deputy Director Procurement/HOD SCM via [email protected]
Note*                   EoI which must reach us within fifteen (15) working days from the date of this publication should have the title of the EoI written on the “Top Left-Hand Corner” of the envelope.We can only achieve our aims of long-term success if you provide outstanding service and quality products. To this end, IHVN shall reserve the right to delist any company for non-performance or non-compliance with specification, delivery time and any other terms of contract.
EoI Start Date/ Time27/10/2023         8:00 am
EoI Deadline Date/ Time16/11/2023         10:00 am
    Communications during the EoI Period  A prospective vendor requiring any further clarification may notify IHVN via email at the following address no later than 8 working days prior to the closing date for the submission of EoI: Email for submissions of all queries:  [email protected]  Use subject: RE- CALL FOR EXPRESSION OF INTEREST (VENDOR REGISTRATION).   The Procurement Team at IHVN will respond in writing (via email only) to any request for clarification of the EoI that it receives by the deadline indicated above.


 001Drug and Pharmaceutical Supplies
 002Laboratory Supplies
 003Printing and Media
 004Building Renovation and General Maintenance
 005Information Technology/Internet Services
 006Supply of Stationeries
 007Medical/Hospital Supplies
 008General supply and office equipment
 009Car Hire Services
 010Hospitality Services
 011Diesel Supply

Important Notice

  • The successful Vendor(s) will complete a vendor registration form with IHVN legal unit and maintain an annual renewal processes with the Institute.
  • Vendors shall be domiciled in and shall comply with all Government Regulations to operate in Nigeria. Vendors shall be regular taxpayers and shall furnish a copy of their operating license or certificate of registration. Vendors shall not be under a declaration of ineligibility for corrupt or fraudulent practices.
  • This call for expression of interest does not amount to a commitment on the part of IHVN and nothing in this EOI shall be construed as a form of binding legal contract.
  • IHVN shall reserve the right to accept or reject any or all the acceptance or rejection.
  • After the screening process, all eligible vendors shall be contacted.